Inviting your team

Your team should be able to clock in and log reports on day one. Here's how to get everyone in with the right access.

How roles work

MyLittleWorld has a few built-in roles, and each person only sees what their role needs:

• Admins manage settings, billing, staff, and every room
• Educators log daily reports, attendance, and messages for their assigned rooms
• Assistants log reports and attendance but can't change settings

You can change someone's role later without re-inviting them.

Sending invites

1. Go to Settings → Staff and choose Invite staff.
2. Enter each person's name, email, and role. Add their room assignments if you already have rooms set up.
3. Send. They get an email with a link to set their own password — you never see or set it for them.

Invites don't expire, but you can resend or revoke one anytime from the same screen.

After they join

• New staff land on the dashboard scoped to their rooms
• Ask them to install the app so they can clock in from their phone
• Set up the time clock and approvals before your first pay period — see Running your first payroll

Need to remove someone? Deactivating a staff member keeps their history on past reports and payroll but blocks any new sign-in.